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Privacy Policy

Gordon Nicol Photography's Privacy policy

Introduction
We are committed to safeguarding the privacy of our customers. We have adopted industry best practices from both technological and business process perspectives In order to make the security of your data a key part of the way we do business. This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data. Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications.  We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website. In this policy, "we", "us" and "our" refer to Gordon Nicol Photography.

Personal Data usage

If we have your account contact details, we may from time to time send you important notices via email that may relate to matters including, but not limited to, service changes, changes to these Terms of Use, our Terms of Sale, and changes to your account. We collect and use personal information in order to: Administer or otherwise carry out our obligations in relation to any agreement that you may have with us. Anticipate and resolve problems with your service.
Carry out market research and the tracking of sales. In order carry out the above, we need to collect and process personal information about you (including but not limited to, your name, address, telephone number, email address, details of your visits to the website and any transactional information in relation to order fulfilment).
We will never send you marketing emails of any kind without your consent. If you do give consent, you may opt out at any time. Any and all marketing emails sent by Scotia Visuals will include an unsubscribe link. If you opt out of receiving emails from Gordon Nicol Photography at any time, it may take up to 7 business days for us to comply with your request. During that time, you may continue to receive emails from us.

Cookies
We use cookies to personalise your interface with the site. They are small packets of data stored by feature to disable cookies or you can delete them if you wish and your interface will not be severely restricted. This site also uses Google Analytics to understand general trends about our content and traffic sources; for example, where users come from, which pages are most popular, which sites provide most traffic, how our marketing efforts impact the amount of visits we receive. Data collected though the use of Google Analytics will be kept for a period of 38 months before deletion.

Purposes of processing and legal bases
In this section, we have set out the purposes for which we may process personal data and the legal bases of the processing.    
Operations
We may process your personal data for the purposes of operating our website, the processing and fulfilment of orders, providing our services, supplying our goods, generating invoices, bills and other payment-related documentation, and credit control. The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services, and business.  
Relationships and communications
We may process contact data, account data, transaction data and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, SMS, post, fax and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our website visitors, service users, individual customers and customer personnel, the maintenance of relationships, and the proper administration of our website, services, and business.  
Direct marketing
We may process contact data, account data and/or transaction data for the purposes of creating, targeting and sending direct marketing communications by email, SMS, post and/or fax and making contact by telephone for marketing-related purposes. The legal basis for this processing is our legitimate interests, namely promoting our business and communicating marketing messages and offers to our website visitors and service users.
Research and analysis
We may process usage data and/or transaction data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our business. The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving, and securing our website, services, and business generally.
Record keeping
We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to run our business properly and efficiently in accordance with this policy.

Retaining and deleting personal data·      
This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.·      
We will retain your personal data as follows:
(a) contact data will be retained for a for a maximum period of 38 months following that date of initial contact
(b) account data will be retained for a maximum period of 38 months following the date of closure of the relevant account
(c) transaction data will be retained for a maximum period of 38 months following the date of the transaction
(d) communication data will be retained for a maximum period of 38 months following the date of the communication in question
(e) usage data will be retained for a maximum period of 38 months following the date of collection.
Not withstanding the other provisions of this Section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up to date.

CreditThis document was created using a template from Docular (https://seqlegal.com/free-legal-documents/privacy-policy).